| REVISED BY-LAWS |
| ARTICLE I – MEMBERSHIP |
| A. Classification of Members |
- Professional Member – Any person who is actively engaged in
or retired from the criminal justice or related field.
- Associate Member – Any person interested in and supportive
of the Michigan Corrections Association, including students and interested
citizens not employed in the field of criminal justice. Associate members
shall not have the right to vote or hold office.
- Honorary Member – any person selected by the Executive Board
from among those Michigan residents who have made outstanding contributions
to the growth and development of corrections and prevention work.
- Life Member – Any person selected by the Executive Board who
has made outstanding contributions and services to the Michigan Corrections
Association. A Life Member shall have the rights and privileges of a
Professional Member for the Michigan Corrections Association only.
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| B. Dues |
- The amount of dues shall be determined by the Executive Board as it
may deem necessary.
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| ARTICLE II – FISCAL YEAR |
| The fiscal year of the Association shall be from January 1
to December 31, inclusive. |
| ARTICLE III – FINANCIAL RECORDS |
| Written records shall be kept in a manner approved by the
Executive Board of all the income and expenditures of the Association. Those
records shall be audited by a certified public accountant, as soon as possible
after the end of the fiscal year, if income exceeds $10,000, in accordance
with IRS regulations. When the income does not exceed $10,000, the president
will appoint two members to review financial records and submit a report
of their findings no later than April 1 of the following year. A copy of
the report of the audit shall be included in the Treasurer’s annual
report, and upon demand thereafter shall be furnished to any member of the
Association. |
| ARTICLE IV – EXPENDITURES |
| The Treasurer shall deposit the funds of the organization
in a bank to be designated by the Executive Board and shall withdraw funds
therefrom only under the direction of the Executive Board and as may be
provided by suitable resolution of the Executive Board from time to time. |
| ARTICLE V – EXECUTIVE BOARD MEETINGS |
| The Executive Board shall hold regular quarterly meetings
and other special meetings at the call of the President, or in the absence
of the President, by the Vice President, or upon request, signed by any
five members thereof. No action shall be taken by the Executive Board of
this Association unless a quorum of said elected Executive Board has voted
thereon. A majority vote of this quorum shall be considered a majority vote
of the Executive Board of this Association. |
| Any or all of the members of the Executive Board may participate
in a meeting of the board or any committee by means of a conference telephone
or other communication device by which all persons participating in the
meeting are able to communicate with each other. Such participation shall
constitute presence in person at the meeting. |
| Any member of the Executive Board may select any regular member
of the Association as proxy to attend and to vote at meetings of the Board,
however, no single active member shall hold more than one proxy at one meeting.
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| ARTICLE VI – PRESIDENT’S DUTIES |
| The President shall call and preside over all meetings of
the Executive Board; and shall appoint chairpersons of all standing committees
and other non-elected positions including but not limited to Attorney, Parliamentarian,
Accountants, etc., who shall fill any vacancies occurring during the term
of office of said chairpersons and members. The appointment of chairpersons
of all standing committees shall be subject to confirmation by the Executive
Board. Chairpersons and members shall be removed from committees in the
same manner as that by which they are appointed. The President shall be
a member ex-officio of all committees. The President shall prepare an annual
budget at the close of that term of office and shall present the same at
the first meeting of the Executive Board held after the expiration of that
term. The President shall perform other such duties and functions as the
Executive Board may require. |
| ARTICLE VII – VICE PRESIDENT’S DUTIES |
| The Vice President shall, when directed by the President,
or in the absence of the President, preside at meetings of the Association
and the Executive Board. |
| In the event of a vacancy in the office of President, the
Vice President shall succeed to the office and shall be President for the
unexpired term, under the same conditions as if elected to the office, and
shall perform such other duties and functions as the Executive Board may
require. |
| ARTICLE VIII – RECORDING SECRETARY’S DUTIES |
| The Recording Secretary shall keep the minutes of all meetings
of the Association and of the Executive Board. The Recording Secretary shall
perform other such duties and functions as the Executive Board may require
and prepare an Annual Report to be submitted to the President. |
| ARTICLE IX – CORRESPONDING SECRETARY’S DUTIES |
| The Corresponding Secretary shall be responsible for all Association
correspondence and shall perform such other duties and functions as the
Executive Board may require. |
| ARTICLE X – FINANCIAL SECRETARY’S DUTIES |
| The Financial Secretary shall be responsible for collection
and receipting of all Association funds. The Financial Secretary is responsible
for recording of all funds received by the Association as accepted by the
Executive Board. The Financial Secretary shall perform such other duties
and functions as the Executive Board may require and prepare an Annual Report
to be submitted to the President. |
| ARTICLE XI – TREASURER’S DUTIES |
| The Treasurer is responsible for the distribution and depositing
of all Association funds. A record of all such transactions is to be maintained
by the Treasurer. The Treasurer shall perform such other duties and functions
the Executive Board may require and shall prepare an Annual Report of all
income and expenditure to be submitted to the Executive Board at the first
meeting of the fiscal year. |
| ARTICLE XII – BOARD OF TRUSTEES DUTIES |
| The Trustees, as members of the government Executive Board,
shall be vested with the power and duty to transact all business of the
Association and subject to the Constitution and By-Laws be responsible for
carrying out its purposes and objectives. The Trustees shall perform such
other duties and functions as the Executive Board may require. |
| ARTICLE XIII – STANDING AND SPECIAL COMMITTEES/DUTIES
|
| The standing committees of this Association shall be: |
1. Publicity and Public Relations
2. Membership
3. Legislative
4. Grant/Project/Education
5. Site Selection
6. Conference
7. Editorial and Publishing |
| Publicity and Public Relations |
| It shall be the duty of the Publicity and Public Relations
Committee to develop and disseminate publicity to promote the MCA locally
and out-of-state and to act as liaison to other corrections related associations.
It shall be the function of this committee to review and select candidates
for the media award(s); and submit a historical sketch of the Association
upon request. |
| Membership |
| It shall be the duty of the Membership Committee to seek and
promote participation in the Association. This committee shall maintain
membership rolls and gather and compile activities of members on behalf
of the Association. It shall be the responsibility of this committee to
screen and review applications for membership and submit suitable applicants
to the Executive Board or its designate for final approval. This committee
also shall submit names of voting members (professionals and life) to the
nominating committee for use in the proper compilation of any election results
in any annual or special election designated by the Executive Board. All
referrals for Life and Honorary membership are to be referred to this committee
for initial review prior to action by the Executive Board or its designee. |
| Legislative |
| It shall be the duty of the Legislative Committee to gather
and monitor all legislation affecting the field of corrections. It shall
be the responsibility of this committee to research and report on pending
legislation. It shall be a function of this committee to act as liaison
to the legislative and executive branches of government. The chairperson
of this committee shall be the Vice President/President Elect. |
| Grant/Project/Education |
| It shall be the duty of the Grant/Project/Education Committee
to promote and procure grants from all sources. It shall be the responsibility
of this committee to review, develop a criteria and procedure by which grants
are provided and recommend to the board all projects submitted to them for
funding. It shall be the function of this committee to develop programs
to inform, train and educate members through seminars, in-service training
and stipends. |
| Conference |
| It shall be the duty of the Conference Committee to develop
the theme and plan the associational program of the annual conference. |
| Site Selection |
| It shall be the duty of the Site Selection Committee to review
and report to the Board on sites for the annual conference. |
| Editorial and Publishing |
| It shall be the duty of the Editorial and Publishing Committee
to collect, review and prepare all material for publishing in the Association’s
newsletter and magazine. It shall be a function of this committee to act
as liaison to the publisher. |
| SPECIAL COMMITTEES |
| Special committees shall be established by the President as
necessary to perform specific tasks. Special committees may include, but
shall not be limited to, the following: Special Projects, Vendors, Awards,
Constitution/Parliamentarian, Past Presidents and Nominating. |
| Nominating Special Committee |
| It shall be the duty of the Nominating Committee to coordinate
the screening, selection and election of nominees for all elected offices.
Preferably there shall be a minimum of two nominees for each office. |
| Functions Standing and Special Committees |
| It shall be the function of the standing and special committees
to exercise such discretion as may be prescribed by the President and evaluate,
propose and make recommendations to the Executive Board based on the needs
of the Association. No committee member shall speak on behalf of the Association
without the approval of the Executive Board. |
| The Chairpersons of these committees shall be appointed by
the President, except as set forth in these By-Laws. Committee chairpersons
may attend meetings of the Executive Board and report to the Executive Board
the progress of the committee. The Executive Board may suggest policy and
outline of the work to be done. |
| Term of Office |
| The term of office for each standing committee shall be one
year. The term for each special committee shall automatically cease at the
end of the current President’s term or at the completion of the specific
task for which the committee was established and presentation of the committee’s
final report. |
| Committee Reports |
| All committees shall submit final written reports at the annual
conference of the Association and shall present oral reports when requested. |
| ARTICLE XIV – VACANCIES |
| The elected offices may be declared vacant by the Executive
Board for failure or refusal of such officer or trustee to perform the duties
of that office. |
| The declaration of a vacancy may be made at any regular meeting
of the Executive Board or at any special meeting called by a member of the
Executive Board, provided that at least thirty (30) days’ notice has
been given to the occupant of any of the offices of the Association, sent
to such officer’s last known address and to all members of the Executive
Board by mail. |
| The office of a trustee may be declared vacant by the Executive
Board upon the failure of such member to attend two (2) consecutive meetings
of the Board without reasonable excuse given for such absence. The Chairperson
or a member of any committee may be removed from office by the Executive
Board whenever it appears to the Board that the Chairperson or member is
not properly performing the duties of that office. |
| ARTICLE XV – UNEXPIRED TERMS OF OFFICERS |
| In the event of a vacancy occurring in the office of President,
the Vice President shall succeed to the office. If there is no Vice President,
then the Corresponding Secretary shall act as President but shall immediately
call a meeting of the Executive Board, and the Board shall elect a President
to serve during the unexpired term. |
| The President shall, with the advice and consent of the Executive
Board, fill any other vacancy which may occur, by appointment. |
| ARTICLE XVI – AMENDMENT OF BY-LAWS |
| These By-laws may be amended or repealed, or new By-Laws may
be adopted at any annual meeting of the Association by a two-thirds (2/3)
vote of the members present at such annual meeting. The Executive Board
shall also have the power to amend or repeal their By-Laws or to adopt new
By-Laws, provided, however, that all the By-Laws so amended, repealed or
adopted by the Executive Board shall be transmitted by the Corresponding
Secretary to all members of the Association at least two (2) weeks prior
to the next annual meeting of the Association, and unless the action of
the Executive Board is approved by a two-thirds (2/3) vote of the members
present at such annual meeting, such action shall thereafter be void. |
| ARTICLE XVII - ELECTION OF OFFICERS OF THE ASSOCIATION |
| Election of Officers and Trustees of the Association will
be by ballot mailed to all eligible members of the Association. The ballot
will be prepared by the Nominating Committee and certified by the Association’s
certified public accountant or staff at the American Correctional Association.
|
| Nominations for elected Officers and Trustees must be submitted
by September 1st. Ballots will be mailed by October 1st. To be counted all
ballots must be postmarked no later than November 1st. |
| Results will be announced on the Association website and in
the Association newsletter. There will be no proxy voting. |
| Ballots will be held for three years by the Recording Secretary
from the date of the election, and then destroyed. |
| ARTICLE XVIII – VOTING |
| Michigan Corrections Association/American Corrections Association
members and those who are duly registered members at the annual conference
will be eligible voting members for MCA purposes at the annual business
meeting. |
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